In this article, we will guide you about how to share document on Zoom meeting and files transfer. In the end, you will say it is easier task and I can do it!!

Some time when you have to need to share files ongoing Zoom meeting, then this app allows you many sources to choose from whenever you require sharing file along with someone.

How to Share Documents on Zoom Meeting

Here, we will spread light about how to share file on Zoom meeting in different formats. Here, guide you step by step;

But before sharing any documents and files, you must be enabled few setting; below mentioned all:

Coverage Also:

Now let’s start!!

To Set All Members in Your Organization (Set by Owner or Administrator)

Administrator sign in Zoom web portal and click on < Account Management> and then again click on <Account Setting>

Go to In Meeting (Basic) section that is appearing under <Meeting> tab.

Now check <Send files via meeting chat> setting, it is either enabled otherwise disable.

If your setting is disabled then you have to need click on toggle to enable it and when authentication dialog will be display and hit on <Enable> to validate the change.

(Option) to make setting file types, and check <Only allow specified file types>, and you can add the file type extensions with using separated by commas.

(Option) to make setting file types, and <check Maximum file size>, and you can make adjustment the maximum file size.

(Option) to make setting mandatory for all users of your account, and then click on <Lock> icon and again click <Lock> to validate change.

To Enable In-Meeting to Specific Group

Go to menu and click <User Management> and click again <Group Management>

Now you have to need click on name of group and hit on <Setting> button.

Go to In Meeting (Basic) section that is appearing under <Meeting> tab.

Now check <Send files via meeting chat> setting, it is either enabled otherwise disable.

If your setting is disabled then you have to need click on toggle to enable it and when authentication dialog will be display and hit on <Enable> to validate the change.

(Option) to make setting file types, and check <Only allow specified file types>, and you can add the file type extensions with using separated by commas.

(Option) to make setting file types, and <check Maximum file size>, and you can make adjustment the maximum file size.

(Option) to make setting mandatory for all users of your account, and then click on <Lock> icon and again click <Lock> to validate change

Note: if this option is enabled with gray color that means it is locked in account level and then changes it.

To Enable In-Meeting file to Individual (Own Use) Settings

Getting to log in Zoom web portal and click on <Setting>.

Go to In Meeting (Basic) section that is appearing under <Meeting> tab.

Now check <Send files via meeting chat> setting, it is either enabled otherwise disable.

If your setting is disabled then you have to need click on toggle to enable it and when authentication dialog will be display and hit on <Enable> to validate the change.

(Option) to make setting file types, and check <Only allow specified file types>, and you can add the file type extensions with using separated by commas.

(Option) to make setting file types, and <check Maximum file size>, and you can make adjustment the maximum file size.

(Option) to make setting mandatory for all users of your account, and then click on icon and again click <Lock> to validate change

Note: If this option is enabled with gray colored that means it is locked with Group or Account level, and now you have to need to contact your Zoom administrator.

How to Share Documents on Zoom Using Windows and Mac

Coverage Also:

Firstly, you have to need start or join new Zoom meeting, and open the client, log in, and then click on <New Meeting>

- Now new chat window will be appeared right now, and then on same window click on <Chat> icon.

Further new window will be visible; show as image:

Then click on <File> option and then elevated search result as menu list.

Now you can select file location like as cloud services (OneDrive, Dropbox, Google Drive, and Box) otherwise can be found your computer.

If you choose the any cloud services one of them then you must be logged in that Cloud service. But you pick <Your Computer> then do not require the log in and skip this step.

Choose <Your Computer> and locate your files (pdf, word document, and PPT) with using browse window, and upload it.

Then Zoom will display alert to sender that your file has been transferred.

Now double click on your file then it will fire in to chat and broadcast the notifications to all participants and then they can download it.

Share a Google Docs in Zoom using Shareable Link

Firstly, you have to need enable proper permission on your Google Doc that you want to share.

Open your Google Doc

Now click on <Share> button that is visible at the top right corner

Now hit on <Get shareable link> option

Then select <Anyone at [your sheet name] with the link can edit> from in dropdown.

Further click on <Copy link> option, and click on button on same window.

Now you can share this Document Link in your Zoom chat.

Share Documents on Zoom Using Mobile App

Firstly, you have to need start or join new Zoom meeting, and open the client, log in, and then click on <New Meeting>

Now new chat window will be appeared right now, and then on same window click on <Chat> icon.
Further new window will be visible; then click on <File> option and then elevated search result as menu list.

Now you can select file location like as cloud services (OneDrive, Dropbox, Google Drive, and Box) otherwise can be found your computer.

If you choose the any cloud services one of them then you must be logged in that Cloud service. But you pick <Your Computer> then do not require the log in and skip this step.