Microsoft Access is special information management tool that merges the relational Microsoft Jet Database Engine with a graphical user interface and software-development tools. Now, here we will guide you about what is MS Access with its uses, applications, and examples; involving with major components of Microsoft Access with ease. This is unique post over the internet; after reading this post, you will fully understand about what is Microsoft Access without any hindrance.
Introduction of MS Access
Microsoft Access is a most popular database management system that is introduced by the Microsoft, in 1992 as the first version of MS Access; and it is the part of Microsoft 365 office suite that keeps store data in its format. MS Access merges the relational Microsoft Jet Database Engine with a graphical user interface and software development tools. This database also allows user to analyse the large humongous amount of information and keep manage data with more efficiently.
Microsoft Access keeps store all information that is known as the database. To use the Microsoft Access; you have to need follow these four basic steps:
Easily Import and Export Data: MS Access has a unique feature that is ‘External Data’. It is getting to use for importing the existing data from several sources. This feature lets you to get export data from Microsoft Access to the multiple formats; as well as allowing to import data from Excel, web browser, and Word.
Database: MS Access is a kind of DBMS (Database Management System) that allows you to make and keep manage the enlarge database; and this database assists you save the information into organised manner. The whole tables of the Access database along with other objects like as reports, formats, modules, and macros are stored into a one file.
Backstage View: The backstage view allows to keep start the Access software but don’t open the database. With helping the MS Access Backstage view; you are capable to perform various database management works like as opening and creating a new one file.
Relationships: With establishing the relationships, users are able to make a connection in between two different tables. This relationship enables fields of two tables with having the corresponding data.
Tables: MS Access tables look wise as an Excel spread sheet that consists the rows and columns. But in which, all rows and columns are represented the records and fields.
Forms: MS Access database forms allow you to enter, view, and edit data of one row at same time. With helping of a form, users are capable to manage about how someone makes interaction along with the database information. So, you have to go the Create tab of Access Ribbon menu for getting the blank form, and then you can easily design it as per your need.
Query: A query is a request that is given by the user to get understand data outputs. With using of Queries; you can create the edit, calculation, combine data along with any other table.
Tell Me: This ‘Tell me what you want to do’ feature is showing at the right on the ribbon on top. Users are able to write whatever task you wish to do and you can have a list of suggestions.
Attachment: Multiple pieces of data can be attached together and recorded into database. Microsoft Access is getting to support file attachment like as documents, graphics, and pictures into the database.
Due to these ultimate features, Microsoft Access can be used to develop many applications like as:
MS Access is going to use to design the web applications; as well as the browsers is used as front end of MS Access the web database built on access.
Microsoft Access can be used to make a spreadsheet applications, and anyone is able to keep manage the database. Therefore it is a DBMS. User can use it to keep maintain a telephone directory in simplest manner.
MS Access also allows to develop other applications like as corporation wide & a department related database applications and enterprise wide client server applications as a front end. MS Access is also getting to use as display data retrieved from queries into form of reports, forms, or spreadsheets.
Other Uses of Microsoft Access Are:
Keep store into table form that can be later modified or customized to the user’s requirement.
Making database websites
Keep manage the bills and accounts
Getting to compare the data or find common relationship between the existed data.
Application of MS Access
There are the different applications areas; where you are getting to use of Microsoft Access as database on your computer system.
If you are taking the education about statistic or administration, then you have to need often use a database. Instead of that, this database is also mostly used for the teachers to make the schedule time table. This schedules can be included for all students and teachers every class that means schedules of lessons. Therefore, both students and teachers usually use the MS Access in the real life activities in the school time. It could be very helpful for the library work as at your school to use the database, because it allows you to make, modify, and maintain database.
Uses of MS Access in Business:
MS Access is special program that is going to use for small scaled business. If you are getting to begin a business, then you can usually work along with this database. For example; if you wish to create a data of financial report of your business’s work. Then it will be simplest and great along with the MS Access. Therefore, you have to need purchase the software, keep learn it and require basic practice of using it. So, it can be considered as one of five uses of MS Access database.
Uses of MS Access in Programming Development:
Most of code developers also prefer to use this database in their works. Therefore, it is very helpful for developers to ease their tasks related to programming. If you are a good program developer then you should be known about to use the MS Access program.
Uses of MS Access in Office:
In the office, there are several job profiles where to work with this database. For examples are – financial planner, HRS, secretary, receptionist, and etc. that means database also becomes most popular activities in the office work. So, each one can work to this database with ease by using basic knowledge of this.
Uses of MS Access for Database Management:
Microsoft Access is a Database Management System that is provided by Microsoft. It allows to keep store all types of information for analysis, reporting, and reference; with helping of MS Access database, user can easily handle the data more efficiently and analyse huge amount of information.
Uses of MS Access in Pharmacy and Health Care:
A database can be considered as the core information processing in the health and pharmacy care, because they are getting to support for both clinical and administration decision making. The main objective of the MS Access is to enhance the efficiency, safety, and accuracy in the pharmaceutical shops.
Examples of MS Access
In this section, we are going to illustrate the many examples of Microsoft Access which are used to achieve the certain objective of any task; below shown each one, you can check them:
Employees Holiday Booking
Cinema Seat Booking
Cab Booking
School Tests Record
CD Collection
Birthdays Reminder
Lucky Numbers
Bingo
Attendance Registers
Orders database
List Box Filter
Sending Emails
Linking Images
Opening Word Documents
Importing/Exporting Spread sheet Data
Sub form Referencing
Components of Microsoft Access
When, we use the Microsoft Access for creating the document, then data can be kept store and accessed through several major components of MS Access with ease. Mention below are same in detail, you can check them:
Tables: MS Access tables look wise as an Excel spread sheet that consists the rows and columns. But in which, all rows and columns are represented the records and fields.
The table is the backbone and a storage box of the data that is entered into the database. If the table is not getting to set up perfectly then your database will be slow and provide the wrong output otherwise not make reaction you expert.
Relationships: With establishing the relationships, users are able to make a connection in between two different tables. This relationship enables fields of two tables with having the corresponding data.
Query: A query is a request that is given by the user to get understand data outputs. With using of Queries; you can create the edit, calculation, combine data along with any other table.
Forms: MS Access database forms allow you to enter, view, and edit data of one row at same time. With helping of a form, users are capable to manage about how someone makes interaction along with the database information. So, you have to go the Create tab of Access Ribbon menu for getting the blank form, and then you can easily design it as per your need.
Pages: This object class allows to make a data access page that can be easily posted on the website of any organization with using of internet.
Report: When all information is put into the database, then it can be analysed or reviewed by using the report. A report can be easily modified or customised as per the user’s needs.
Macros: Macro is an automation way for getting to access the carry out a consecutive series of action for the database. MS Access offers you a selection of actions, which are going to carry out in the order you enter. Macro also lets you to open forms, run queries, run other macros, change values of a field, and so on.
Module: This lets you a set of pre-defined instruction that to be made by the developer in the database. They are getting to use throughout the database.
FAQs (Frequently Asked Questions)
What is MS Access in computer system?
Microsoft Access is special information management tool that merges the relational Microsoft Jet Database Engine with a graphical user interface and software-development tools. MS Access also allows you to connect to data in the existing location and use it for updating, querying, viewing, and reporting.
What is difference between Excel and MS Access?
MS Access is a best solution to keep manages data that allows organizing, easily searchable, and presenting to multiple simultaneous users. But, Excel is usually best solution for analyzing a data, executing complicated calculations, and offering the higher quality charts.
What is the main purpose of Microsoft Access?
The primary purpose of MS Access is to create quick and easiest database, and offers the user-friendly interface that assists the user to build and make the information storage and retrieval system without getting any programming experience.
Where is MS Access used?
Microsoft Access is mostly used for designing the application software; as well as using by the data architects, software developers and power users.
What are the 10 uses of MS Access in daily life?
In this article, already we have been explained many uses of Microsoft Access in detail; you can check them.
What are the applications of MS Access in real life?
There are many application areas of MS Access in daily life like as School, Business, Programming Development, Office, Database Management, Pharmacy, and Health Care.
What are the components of MS Access 2010?
MS Access has a variety of components that help you to create the documents and then data will be stored and accessed via these major components like as: Tables, Relationships, Query, Forms, Pages, Report, Macros, and Module.
What are the different types of databases in the MS Access?
Microsoft Access has two types of database that are used in the database such as:
Flat File Database: It is used to keep store data into a plain text file, but it is unable to enable with multiple tables.
Relational Database: In which, all data is store as relational format that are related to one another; and it is most supportable with multiple tables that organise the text in rows and columns.
Summing Up
I make sure that you have been completely educated about what is MS Access with its uses, applications, and examples; involving with major components of Microsoft Access with ease. If this blog post is useful for you, then please share it along with your friends, family members or relatives over social media platforms like as Facebook, Instagram, Linked In, Twitter, and more.
