20 Features of Word Processor | Advantages and Disadvantages

Hi Friends! Today, we will explain about most remarkable features of word processor as well as advantages and disadvantages of word processing with ease. This is ultimate article over the Internet; so we make ensuring that after reading this post; you will definitely fully aware about Word Processor Features without getting any hindrance.

Word processor is essential computer software that is capable to create, format, edit, and print text documents. It also provides the friendly environment to users for typing, revising, and formatting text; as well as offering the wide range of features, likes as font customization, paragraph formatting, and spells checking. Word processors serve the efficient document creation, allowing users to manipulate text, insert images, and collaborate on documents.

They have evolved from traditional typewriters that offering the advanced tools like as real-time collaboration, auto-save, and multimedia integration. There are some commonly examples include Microsoft Word, Google Docs, and LibreOffice Writer. They are getting to empower users for producing the professional-looking documents for various purposes with ease.

Features of Word Processor

Word processors are versatile software applications that are designed for creating, editing, and formatting textual documents. Here are 20 remarkable features commonly found in word processors, including:

Also Read: What is Word Processing Software? Examples, Applications & Types

Text Editing

  • Basic typing, deleting, and selecting text
  • Cut, copy, and paste functions for efficient text manipulation.

Formatting Options

  • Font Styles: Choose from a variety of font styles, including serif and sans-serif.
  • Font Size: Adjust the size of the text for emphasis or readability.
  • Text Color: Change the color of the text to highlight or differentiate content.
  • Bold, Italic, Underline: Apply these formatting options to emphasize or style text.

Paragraph Formatting

  • Alignment: Align text to the left, right, center, or justify for a polished look.
  • Line Spacing: Adjust spacing between lines for better readability.
  • Indentation: Control the indentation of paragraphs.

Spell Check

  • Automatically detects and suggests corrections for spelling errors
  • Custom dictionaries to add industry-specific or specialized terms

Grammar Check

  • Identifies grammatical errors and provides suggestions for improvement.
  • Helps improve the overall quality of written content.

Copy and Paste

  • Duplicate or move text within the document or between different documents.
  • Preserve formatting during the copy-paste process.

Search and Replace

  • Quickly find specific words or phrases in the document.
  • Replace instances individually or all at once.


  • Automatically saves the document at regular intervals to prevent data loss
  • Customizable auto-save settings based on user preferences

Page Layout

  • Configure page size, margins, and orientation (portrait or landscape).
  • Set up multiple sections with different layouts within a single document.

Headers and Footers

  • Add information to the top (header) or bottom (footer) of each page.
  • Include page numbers, document titles, dates, and other relevant details.


  • Create tables to organize and present data.
  • Customize table borders, colors, and cell formatting.

Images and Graphics

  • Insert images, charts, and other graphical elements into the document
  • Resize, move, and format images for a visually appealing layout


  • Create clickable links to external websites, email addresses, or other parts of the document.
  • Enhance document interactivity and navigation.

Collaboration Tools

  • Track changes made by different users.
  • Add comments and annotations to facilitate collaboration in real-time.

Document Templates

  • Pre-designed templates for various document types (letters, reports, resumes, etc.).
  • Streamline document creation with professionally formatted templates.


  • Access a thesaurus to find synonyms and antonyms for selected words.
  • Enhance vocabulary and language variety.

Version Control

  • Manage different versions of a document.
  • Track changes and revert to previous versions if needed.

Page Breaks

  • Insert page breaks to start a new page at a specific point in the document.
  • Control the flow and structure of content.

Word Count

  • Display the total number of words in the document.
  • Track progress and meet word count requirements.

Printing Options

  • Configure print settings, including page range, number of copies, and print quality.
  • Preview documents before printing to ensure proper formatting.

What are the Advantages and Disadvantages of Word Processor?

These advantages and disadvantages should be considered when you are taking decision for using the word processor for document creation and editing.

Advantages of Word Processing

Improved Accuracy: Word processors have spell check and grammar check features, which can automatically detect and correct errors, improving the accuracy of the document.

Enhanced Collaboration: Word processing makes it easy to collaborate with others on a document, allowing for real-time editing and sharing.

Speedy Editing and Formatting: Word processors allow for quick and easy editing and formatting of documents.

Increased Efficiency: They enable the creation of multiple copies without retyping, thus increasing efficiency.

Better Presentation: Word processors offer a wide range of formatting options, fonts, and colors, enhancing the presentation of documents.

Disadvantages of Word Processing

Distractions: It’s easy to get distracted when using a word processor, which can lead to decreased productivity and lack of focus.

Dependence on Technology: Word processing is technology-dependent, requiring a computer and software. If the system fails, access to documents may be lost.

Formatting Challenges: Sometimes, formatting documents in a word processor can be challenging.

Technical Problems: Users can face technical issues related to the software or hardware.

Potential for Plagiarism: The ease of copying and pasting content can lead to potential plagiarism.

Summing Up

Through this article; you have been completed learnt about remarkable features of word processor as well as advantages and disadvantages of word processing with ease. If this content is giving value you, then please share it along with your friends, family members or relatives over social media platforms like as Facebook, Instagram, Linked In, Twitter, and more.

If you have any experience, tips, tricks, or query regarding this issue? You can drop a comment!

Happy Learning!!

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